March 20, 2023

Compliance and Regulatory Requirements Secured with EMAILFORT

DataFort Provides Email Archiving For FSA And DPA Compliant Businesses

Release date: November 2005

DataFort, the leading UK provider of off-site data backup, today announced the launch of its latest product, EmailFort - designed to provide organisations with a read only email archiving facility that adheres to the compliance and regulatory requirements of the Financial Services Authority and Data Protection Act.

EmailFort provides organisations with a tool that forms part of its overall compliance management programme. EmailFort archives all company emails sent and received, these archived emails are only available to the organisations appointed Compliance Officer and can only be read. This is where EmailFort differs from traditional email backup – email backup allows individual employees to delete emails from their own archives and can therefore not be used as an adequate compliance measure.

“As soon as an email is sent or received by a user it is encrypted, time and date stamped and sent off-site to two individual secure servers. The whole process is managed and maintained by DataFort’s software and security systems.” Comments Gavin Smith, Founder and CEO of DataFort.

With EmailFort in place a business can provide regulators with all emails sent and received throughout a particular time period, or all emails (sent and received) to a particular company, on demand. All requests to retrieve emails are raised on EmailFort by the Compliance Officer and delivered back to them as a PST file.

“Whilst EmailFort is running the dedicated compliance officer receives updated reports from the system at regular intervals highlighting email throughput, usage and expiration. It is often the case that emails need to be archived for at least three years, this means that large volumes of emails reach their expiry dates each day and need to be assessed and deleted.” Adds Smith.

EmailFort is competitively priced with service banding to support both small FSA regulated organisations as well as larger institutions with archiving requirements.


DataFort provides dependable secure off-site computer information storage with a focus on functionality and convenience for the end user. The company was founded in 2000 and is headquartered in Guildford, UK and New York, USA. It’s software and services are used by thousands of businesses worldwide - ranging from small SMEs and schools through to quoted companies and local government. Every hour of every day someone, somewhere backs up with DataFort.


Marcie Terman
T: +44 (0) 1483 872 052